208 lines
6.2 KiB
Markdown
208 lines
6.2 KiB
Markdown
|
## Purpose
|
|||
|
|
|||
|
From the HacDC Bylaws, Article III, Section 2:
|
|||
|
|
|||
|
|
|||
|
*At the annual meeting, the voting members shall elect the Board of
|
|||
|
Directors, review and vote on the standing rules and policies of the
|
|||
|
corporation, receive reports on the activities of the corporation,
|
|||
|
approve the budget and determine the direction of corporation in the
|
|||
|
coming year.*
|
|||
|
|
|||
|
## Time and Location
|
|||
|
|
|||
|
` Date: Tuesday, March 12`
|
|||
|
` Location: HacDC`
|
|||
|
|
|||
|
Meeting called to order at
|
|||
|
|
|||
|
` Time: 7:00pm`
|
|||
|
` By: Karen`
|
|||
|
|
|||
|
## Participants
|
|||
|
|
|||
|
- Members Present:
|
|||
|
- Karen
|
|||
|
- Kevin
|
|||
|
- Ken
|
|||
|
- Bobby
|
|||
|
- John
|
|||
|
|
|||
|
<!-- -->
|
|||
|
|
|||
|
- Members remoting:
|
|||
|
- Tayeb
|
|||
|
- Enrique
|
|||
|
- Mirage (Matt)
|
|||
|
|
|||
|
<!-- -->
|
|||
|
|
|||
|
- Others Present:
|
|||
|
- ITechGeek
|
|||
|
|
|||
|
[Quorum](Quorum "wikilink") met?
|
|||
|
|
|||
|
` Unknown`
|
|||
|
|
|||
|
## Approval of Previous Meeting's Minutes
|
|||
|
|
|||
|
## Recognition
|
|||
|
|
|||
|
## Director Reports
|
|||
|
|
|||
|
### President's Report
|
|||
|
|
|||
|
Fundraising Activities - scheduled and proposed
|
|||
|
|
|||
|
- HacDC is going to have an event at Dupont Underground Tuesday, April
|
|||
|
23 - proposal is for demos, public domain films, and musical
|
|||
|
entertainment. HacDC will approach Words/Beats/Life to see if they
|
|||
|
would be interested in collaborating
|
|||
|
- Board met with the owner of Exiles on U Street about the possibilities
|
|||
|
for fundraising - they are pretty flexible so there are many options
|
|||
|
to discuss
|
|||
|
- Sign in sheet - we need to show our service to the community with
|
|||
|
something more tangible - there is a sign in sheet - all members and
|
|||
|
visitors should sign in.
|
|||
|
|
|||
|
Testimony at the DC Council DMPED oversight hearing
|
|||
|
|
|||
|
- Karen Shunk testified
|
|||
|
- Was able to meet contacts at DMPED, Focus on the Story, and District
|
|||
|
Makers Collective
|
|||
|
|
|||
|
Next Movie night:
|
|||
|
|
|||
|
- Friday, March 16
|
|||
|
- Gravity (2013) directed by Alfonso Cuaron, starring Sandra Bullock and
|
|||
|
George Clooney
|
|||
|
|
|||
|
### Vice President's Report
|
|||
|
|
|||
|
### Treasurer's Report
|
|||
|
|
|||
|
The cash flow spreadsheets should be visible to all present, and there
|
|||
|
are a couple of things I would like to point out. We continue to have a
|
|||
|
reserve of approximately \$10,000, though this is decreasing because we
|
|||
|
are spending more money on rent per month than we are bringing in
|
|||
|
through membership dues. The costs for January were unusually high so
|
|||
|
look at those numbers with a grain of salt (we were charged for two
|
|||
|
months rent during that period due to the timing of check cashing, and
|
|||
|
we had additional one-time payments). The more important number for the
|
|||
|
future is the \$1579/month rent that will continue to cost us in the
|
|||
|
longer term.
|
|||
|
|
|||
|
We currently have 21 members in good standing. Due to irregular payment
|
|||
|
schedules for some members this is not clear from the cash flow
|
|||
|
spreadsheet but the majority of our members pay through Paypal. Dwolla
|
|||
|
has recently closed down the service we were using for a handful of our
|
|||
|
member payments so we are no longer able to collect dues through their
|
|||
|
platform. We will need to modify the HacDC website to remove that
|
|||
|
offering and possibly look into other alternatives that have lower fees
|
|||
|
like Dwolla did (Paypal currently costs us about ~\$40/month in fees).
|
|||
|
|
|||
|
We have not seen any large effects due to fundraising, though we have
|
|||
|
had a few individual donations that have helped us these last few
|
|||
|
months. However both donations were from people within HacDC so I don't
|
|||
|
think we are reaching a wider audience yet for our fundraising.
|
|||
|
|
|||
|
This is my last month as treasurer, I am resigning and not running again
|
|||
|
for next year since I have not been living in the DC area for a few
|
|||
|
months now. To whoever ends up in this board seat, I will reach out to
|
|||
|
discuss the best way to hand off the credentials and any other pressing
|
|||
|
financial matters for HacDC (e.g. filing with the IRS to maintain our
|
|||
|
non-profit status).
|
|||
|
|
|||
|
### Secretary's Report
|
|||
|
|
|||
|
### Director-at-Large Reports
|
|||
|
|
|||
|
#### Ken
|
|||
|
|
|||
|
#### Kevin
|
|||
|
|
|||
|
## [Project Awesome](:Category:Project_Awesome "wikilink") Reports
|
|||
|
|
|||
|
### Project HAMRADIO
|
|||
|
|
|||
|
### Project SEM
|
|||
|
|
|||
|
### Project SUPPLIES
|
|||
|
|
|||
|
### Project EXPANSION
|
|||
|
|
|||
|
## Audit Committee Report
|
|||
|
|
|||
|
Nobody bothered to form a committee so there's no report. All financial
|
|||
|
statements including receipts for all purchases are at the space, in the
|
|||
|
BOD locker, treasurer's folder. The Dwolla statements include member
|
|||
|
names, the rest don't. -Enrique
|
|||
|
|
|||
|
## Member Reports
|
|||
|
|
|||
|
## Old Business
|
|||
|
|
|||
|
Rules of the Road - Code of Conduct Review
|
|||
|
|
|||
|
- Please review the draft code of conduct at
|
|||
|
<https://wiki.hacdc.org/index.php?title=Code_of_Conduct#DRAFT:_Code_of_Conduct_for_HacDC>
|
|||
|
for discussion at the next member meeting in April
|
|||
|
- This has been updated with input from other members and review of
|
|||
|
codes of conduct of other hackerspaces
|
|||
|
|
|||
|
More space cleanup
|
|||
|
|
|||
|
- Need to finish cleaning out back section of basemen
|
|||
|
- Mike Ritonia has agreed to install new lock on basement door
|
|||
|
- We can use the dumpsters out front (within reason)
|
|||
|
- Ideas for basement - besides storage, could we organize a workshop?
|
|||
|
Maybe metal or woodworking?
|
|||
|
|
|||
|
Proposal for an intermediate membership type:
|
|||
|
|
|||
|
- We have a discounted "starving hacker/student" and a keyed, full
|
|||
|
membership; unlike other spaces, we do not have an intermediate
|
|||
|
membership
|
|||
|
- Typically, the intermediate membership level gives members limited
|
|||
|
storage, access to 'members wifi' (we would have to set that up) and a
|
|||
|
few other perks (could work unsupervised in the basement, for example)
|
|||
|
- Do we see value in this dues level, and what are the membership
|
|||
|
services that come with it?
|
|||
|
|
|||
|
Discussion: need to develop ROI of membership levels, possibly create
|
|||
|
new benefits. Important to know how many members at what level right
|
|||
|
now. It would be good to have an effort at the April 23rd event to sign
|
|||
|
up members or take donations.
|
|||
|
|
|||
|
### Bylaws Amendments
|
|||
|
|
|||
|
## New Business
|
|||
|
|
|||
|
Business license expires in June, James will renew it.
|
|||
|
|
|||
|
## Board of Directors Elections
|
|||
|
|
|||
|
Results of the elections are as follows:
|
|||
|
|
|||
|
` President: ''Karen stood for election unopposed.`
|
|||
|
|
|||
|
` Vice President: ''John stood for election unopposed.`
|
|||
|
|
|||
|
` Treasurer: ''James stood for election unopposed.`
|
|||
|
|
|||
|
` Secretary: ''Dave stood for election unopposed.`
|
|||
|
|
|||
|
` At large seats: ''Ken and Kevin stand for at large seats unopposed.`
|
|||
|
|
|||
|
Karen moved, Kevin seconded a motion to elect the slate of board
|
|||
|
candidates in a single vote. Motion to elect the slate passed.
|
|||
|
|
|||
|
## New Members
|
|||
|
|
|||
|
## Adjournment
|
|||
|
|
|||
|
Adjourned at
|
|||
|
|
|||
|
` Time: Change me`
|
|||
|
|
|||
|
[Category:Meeting Minutes](Category:Meeting_Minutes "wikilink")
|