93 lines
4.2 KiB
Markdown
93 lines
4.2 KiB
Markdown
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According to the [Bylaws](Bylaws "wikilink"):
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An annual meeting of all members shall take place sometime in January,
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February or March. The [Coordinator in
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Chief](Coordinator_in_Chief "wikilink") shall select the date, time and
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place no later than January 31 of each year. The date, time and place of
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the annual meeting must be posted in the registered office and submitted
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to members electronically at least two weeks prior to the annual
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meeting. A petition signed by more than three quarters (3/4ths) of
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voting members and submitted to the Board of Directors before
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Valentine's Day may specify a new date, time and place for the annual
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meeting. At the annual meeting, the voting members shall elect the Board
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of Directors, review and vote on the standing rules and policies of the
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corporation, receive reports on the activities of the corporation,
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approve the budget and determine the direction of corporation in the
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coming year.
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The 2009 Annual meeting took place on **Saturday, February 21, 2009,
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starting at 5:00 pm**. Here are the [2009 Annual Meeting
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Minutes](2009_Annual_Meeting_Minutes "wikilink").
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Potential items to consider:
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- Dues - at least one member has suggested we review the dues level and
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consider lowering dues
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- [Quorum](Quorum "wikilink") - at least one member has suggested the
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[bylaws](bylaws "wikilink") be amended to prevent the voting-in of new
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members at a meeting from increasing the [quorum](quorum "wikilink")
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threshold *at that meeting*, possibly thereby breaking
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[quorum](quorum "wikilink") and ending the meeting prematurely
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- Approval of New Members - Under the current system, prospective
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members can pay membership dues for weeks or months before being
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officially approved and thus able to enjoy the privileges of
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membership. Is this something we'd like to change?
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<b>`Section 3: Voting Membership Class Election`</b>` `
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~~`Any member may nominate a qualified person to be a voting member.`~~` `
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`Any eligible person may be elected as a voting member at any regular meeting upon payment of their first periodic dues and visual approval of all members present.`
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- It is proposed to reduce the frequency of business meetings to once
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per month, both to reduce the amount of formal business upkeep, and to
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free up Tuesday nights for more involving events.
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- It is proposed to change the meeting format to Robert's Rules of Order
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from the current "MIBS" system.
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` `<b>`Section 7: Conduct of Meetings`</b>` `
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` All meetings shall follow Roberts Rules of Order. `~~`the MIBS Simplified Rules of Coordinated Consensus through Chaos as approved at an annual meeting.`~~` `
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- It is proposed to change the description of Keeper of the MIBS to
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include a role as parliamentarian at the meetings, to assist the
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Minister of Information in cases of parliamentary procedure under
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whichever meeting format HacDC members choose to adopt.
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- It is proposed to add a Quartermaster role to the Board of Directors,
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whose role would be to oversee space arrangement, utilization,
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sanitation, and resource management. The Quartermaster would also
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maintain the HacDC eBay account and would be running auctions of
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surplus HacDC items on a regular basis.
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- It is proposed that no new expenditures shall be authorized in the
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absence of a current, accurate financial statement certified by the
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Minister of Finance
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- It is proposed that we create a new position of PR Coordinator who
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will be in charge of advertisement and popularize our events.
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- It is proposed that we add a requirement for ministers to be present
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at a certain number or percentage of business meetings
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## Elections
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A portion of the Annual Meeting is devoted to the election of new Board
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of Directors, as set forth in the bylaws. The following people have
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expressed an interest in running for a position:
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### Coordinator in Chief / President
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- Elliot Williams
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### Minister of Information / Vice President
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### Keeper of the MIBS / Secretary
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- [Ben](User:Ben "wikilink")
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### Minister of Finance / Treasurer
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- Tim C.
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### Two At-large Board Members
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(Apparently, we need these.
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[1](http://wiki.hacdc.org/index.php?title=Bylaws#Section_1:_Role.2C_Size.2C_Term_and_Compensation)
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Any volunteers?)
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[Category:Meeting Minutes](Category:Meeting_Minutes "wikilink")
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