2024-06-13 19:21:56 +00:00
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## Time and Location
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Date
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Called to order at 2110 pm by Karen
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BOD Members present: Karen Tom Tayeb Ken Kevin
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Members present: Enrique Bobby
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Members remote: None
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Others present: Diego
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[Quorum](Quorum "wikilink")
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Quorum met?
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` yes`
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## Director Reports (Governance related stuff)
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### President's Report
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### Vice President's Report
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Update new BOD on last year's history of IT admin relationship with
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church and its denouement.
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### Treasurer's Report
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We used to have a monthly income hovering around \$1300 but for the past
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five+ months it's been aroud \$6-700; we may have lost up to \$7000 in
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this timeframe... depending on success or failure of back dues payment
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collection.
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The treasurer???s position has been vacant since October 2017. Those
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individuals who were set for entirely automatic payment systems (a
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subset of those on Paypal, everyone on Dwolla) continued paying as
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normal and are among the few who owe no back dues. Back in 2017, our
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average monthly income was hovering around \$1300. We have since dropped
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to ~\$700.
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Rent went up here starting in the month of February, from \$1043 to
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\$1343. We have had some irregular finances due to a mischarge in
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December, where we accidentally were charged for two and a half months
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in advance. We are now back to paying rent regularly, \$1343 per month.
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Additionally we have not been completing PA allocations, and as such the
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information has not been updated. This will be rectified soon.
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We have three new members!
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### Secretary's Report
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### Director-at-Large Reports
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#### Kevin
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#### Ken
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## Agenda
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### Draft Code of Conduct
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#### Karen
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There is some question on how to manage guests and people's behavior in
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the space who are not members to develop relationships and troubleshoot
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problem spots; and to ensure that problems are resolved regularly. To
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that end I have looked at some other organizations and developed a draft
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"code of conduct" (open to different names) for comment and revisions.
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#### Mirage355
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Most importantly, lack of barriers to entry, such as strict rules about
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equipment usage, borrowing, or supplies consumption, has been a huge
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success at HacDC, to be continued. We have not had a problem with
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accidents, nor substantial damage from supplies overconsumption, nor
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theft. Permanent injuries have not happened, tools have not been damaged
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in operation, and minimal supplies budgets have not remotely been
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drained. This is an important part of HacDC's unique character to be
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continued.
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All major problems at HacDC have been the result of total absence of
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common sense or deliberate abuse. Most probably deliberate abuse. These
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incidents are in an entirely separate category from on-mission
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activities, while often using the same resources.
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**We need to require disruptive members, and the disruptive guests they
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allow, to reach a credible "cease and desist" agreement, or be
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immediately barred from the space until they do. We need to do this
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without interfering with, or discouraging, our vast majority of
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contributing volunteers. Immediate action is not a permanent banhammer,
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but it may be followed with such.**
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Our bylaw amendment, empowering the board to bar access for "substantial
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cause", is also intended to apply to members who bring trouble, as well
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as their own behaviour. Members bringing in live ammunition, would be
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responsible for doing so safely, as opposed to displaying it in an
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obviously threatening manner. Likewise, members are responsible for the
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guests they bring in, and can be barred for continuing to allow
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disruptive guests.
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Explicit rules alone are not the answer. Too many situations will
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involve substantial cause that involve resources being used as expected,
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to a degree that is not appropriate. Rearranging some things in the
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space is normal. Occasionally using a TV set is normal. Sitting in a
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chair is normal. Even some personal use may be normal, below the
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threshold of what the IRS would consider substantial. Scattering the
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components of a tool, burning days of daytime TV on a maintenance
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intensive display, or sleeping overnight in a chair, is not appropriate.
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**What we need to do, is provide guidance - in addition to rules - to
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fairly explain to newcomers, members, and guests - the wonderful things
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they are allowed to do, as well as the category of things they are
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expected not to do. Realistically, most would never think of doing the
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things in the latter category to begin with.**
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To that end, a Wiki document was written a while back as *guidance*
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summarizing some norms as well as the mechanics of how things could
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work. <https://wiki.hacdc.org/index.php/ResponsibilitiesOfMembership>
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To provide further guidance of what is in the category of on-mission, as
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opposed to inappropriate, use of HacDC resources, another wiki document
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has been put up. It may be the first attempt to formally write down the
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culture of how HacDC operates, both to encourage newcomers to quickly
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become comfortable with the freedom we offer, as well as to provide a
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sense of fairness for policy makers.
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<https://wiki.hacdc.org/index.php/NormsOfHacDC>
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## Adjournment
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Adjourned by at xxx by xxx
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2024-06-13 01:48:44 +00:00
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[Category:Meeting Minutes](Category:Meeting_Minutes "wikilink")
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