2024-06-13 19:21:56 +00:00
|
|
|
|
## Time and Location
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Date: December 21st 2021
|
|
|
|
|
|
|
|
|
|
Called to order at 6:40pm
|
|
|
|
|
|
|
|
|
|
BOD Members present: Brian, Tayeb, Matt, John, Michelle
|
|
|
|
|
|
|
|
|
|
Members present:
|
|
|
|
|
|
|
|
|
|
Members remote: None
|
|
|
|
|
|
|
|
|
|
Others present:
|
|
|
|
|
|
|
|
|
|
[Quorum](Quorum "wikilink")
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Quorum met?
|
|
|
|
|
|
|
|
|
|
` yes`
|
|
|
|
|
|
|
|
|
|
## Director Reports (Governance related stuff)
|
|
|
|
|
|
|
|
|
|
### President's Report
|
|
|
|
|
|
|
|
|
|
### Vice President's Report
|
|
|
|
|
|
|
|
|
|
### Treasurer's Report
|
|
|
|
|
|
|
|
|
|
### Secretary's Report
|
|
|
|
|
|
|
|
|
|
### Director-at-Large Reports
|
|
|
|
|
|
|
|
|
|
## Agenda
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#1: Decision-making: requiring a quorum for all meetings
|
|
|
|
|
|
|
|
|
|
- General agreement this was the way to continue to schedule meetings
|
|
|
|
|
and re-schedule meetings as necessary
|
|
|
|
|
- Where a quorum to meet = 1/4th of board members; quorum to pay \$1000
|
|
|
|
|
item = 1/3rd of board members
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#2: Board elections: clarification of roles and setting a date for elections
|
|
|
|
|
|
|
|
|
|
- must be in Feb or Mar (according to bylaws)
|
|
|
|
|
- Kevin open to being At-Large
|
|
|
|
|
- Tayeb planning on departing
|
|
|
|
|
- Karen can be asked for a position
|
|
|
|
|
- John glad to be At-Large
|
|
|
|
|
- set to vote on members meeting last meeting Mar 9th
|
|
|
|
|
- Matt glad to be Treasurer
|
|
|
|
|
- Michelle glad to be President
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#3: Equipment - donations. Requesting and receiving donations
|
|
|
|
|
|
|
|
|
|
- Michelle will respond to donors and copy board and know who's nearby
|
|
|
|
|
(Gabe, John, Tayeb are close by).
|
|
|
|
|
- Include in email "want it to be tax deductible? might take a little
|
|
|
|
|
research on our end." to get estimate and receipt.
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#4: Getting (and keeping) additional helpers
|
|
|
|
|
|
|
|
|
|
- Supporting instructors & potential new instructors
|
|
|
|
|
- Managing volunteers & types of volunteers we need & volunteer projects
|
|
|
|
|
- Volunteers can do Remote - given that we meet them, a BOD vouches
|
|
|
|
|
for them; can get into the space if supervised
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#5: Membership. Policy for non-members attending virtual classes/events.
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#6: Membership. Should institute a virtual membership plan?
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#7: Communications - committee. ???Unified Data??? Phase 1: Wiki-Website-Meetup-Google
|
|
|
|
|
|
|
|
|
|
- Michelle: doing the web work
|
|
|
|
|
- Michelle: for designs, will send out draft text to BOD for review
|
|
|
|
|
- Michelle: will create a distribution email list (something like:
|
|
|
|
|
data-unifed@hacdc.org)
|
|
|
|
|
- Ken: doing the wiki work and backups
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#8: Covid - Health. Air quality monitor (to replace Ken???s) via Raspberry Pi HomeBridge OS
|
|
|
|
|
|
|
|
|
|
- Michelle: we've had Ken's air quality monitors over a year and we need
|
|
|
|
|
to make a plan to return them and use our own system. Maybe do a DIY
|
|
|
|
|
system and can use Ken's tools to compare/quality control before final
|
|
|
|
|
return to him.
|
|
|
|
|
- John: has logged air quality monitor; will gradually phase out and use
|
|
|
|
|
Ken's to QA our raspberry pi.
|
|
|
|
|
- Matt: open to trying a solution for HacDC space
|
|
|
|
|
- Matt: uses OpenHat (spelling?) now control home lighting
|
|
|
|
|
- Michelle: some (possibly) helpful videos:
|
|
|
|
|
- [Arduino system but maybe no logging, no wifi? @
|
|
|
|
|
YouTube](https://www.youtube.com/watch?v=esY_OtDLv7g&t=135s%7CSimple)
|
|
|
|
|
- [Quality Raspberry Pi Homekit (buuut...Apple?) @
|
|
|
|
|
YouTube](https://www.youtube.com/results?search_query=air+quality+raspberry+pi+homekit%7CAir)
|
|
|
|
|
- [complete house system hook-up @
|
|
|
|
|
YouTube](https://www.youtube.com/user/SuperHouseTV%7CGuy's)
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#9: Safety - Waiver. Hold harmless agreement for existing and new members
|
|
|
|
|
|
|
|
|
|
- Tayeb: has anyone know what our insurance policy is?
|
|
|
|
|
- John: who would we even put a claim into with?
|
|
|
|
|
- Matt: wants quarterly / semi-annually to list everything and keep
|
|
|
|
|
informed
|
|
|
|
|
- John: would get insurance for the space
|
|
|
|
|
- Michelle: should start that process now for new equipment
|
|
|
|
|
- Tayeb: should request this
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#10: Basement improvements. Decluttering and organizing the basement.
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#11: Government contracts. Apply for a SAM code & DUNS number.
|
|
|
|
|
|
|
|
|
|
- Michelle: will get this started end of Spring
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#12: Comms Systems. TechSoup access for free Zoom access (see John).
|
|
|
|
|
|
|
|
|
|
- John/Matt: needs to reset his password:
|
|
|
|
|
<https://www.techsoup.org/ForgotPassword>
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#13: Newsletter. Regular newsletter.
|
|
|
|
|
|
|
|
|
|
- John: start with post-election news
|
|
|
|
|
- Tayeb: will solicit to membership for help to get this done every
|
|
|
|
|
other month. Simultaneous announcement on Twitter, FB, Instagram, etc.
|
|
|
|
|
- New elections
|
|
|
|
|
- New grant
|
|
|
|
|
- New website (ie. unified data)
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#14: Membership clarifying information and changes.
|
|
|
|
|
|
|
|
|
|
- Meetup events are entirely open - nonmembers welcome
|
|
|
|
|
- Courses (on-site) =\> members only no charge; nonmembers for a charge
|
|
|
|
|
- Open Nights - MicroFab; AutoCAD - more social, more club events
|
|
|
|
|
- Virtual membership - tabled until we can be in the space
|
|
|
|
|
|
|
|
|
|
### Agenda Item \#15: The Space.
|
|
|
|
|
|
|
|
|
|
Someone to man the space -
|
|
|
|
|
|
|
|
|
|
- Way to track and equipment and fix equipment (must be person easy to
|
|
|
|
|
get along with)
|
|
|
|
|
- Way to decide when something reached end of useful life =\> announce
|
|
|
|
|
available to members (two week wait for anyone to take) =\> two weeks
|
|
|
|
|
before for anyone to throw away =\> sell stuff on eBay
|
|
|
|
|
|
|
|
|
|
Decommission space / Health Check of Equipment
|
|
|
|
|
|
|
|
|
|
- John: do another annual "Spring Cleaning" clean-out to get rid of
|
|
|
|
|
stuff not worth fixing
|
|
|
|
|
|
|
|
|
|
Basement space
|
|
|
|
|
|
|
|
|
|
- Matt: noticed there was water in the basement; space floods a lot but
|
|
|
|
|
not to the level where its too high
|
|
|
|
|
- Tayeb: there is drainage outside the door (John thinks is part of
|
|
|
|
|
the problem)
|
|
|
|
|
|
|
|
|
|
Roof work
|
|
|
|
|
|
|
|
|
|
- John: (question really for HAM Radio Club)
|
|
|
|
|
|
|
|
|
|
Spring Cleaning: Feb / Mar -- probably multi-day; when new board takes
|
|
|
|
|
over
|
|
|
|
|
|
|
|
|
|
- basement
|
|
|
|
|
- roof
|
|
|
|
|
- space decommission
|
|
|
|
|
|
|
|
|
|
### Agenda Item: Miscellaneous.
|
|
|
|
|
|
|
|
|
|
- Due to holidays - cancelling all events until non until Jan 1st (even
|
|
|
|
|
virtual ones)
|
|
|
|
|
|
|
|
|
|
## Adjournment
|
|
|
|
|
|
|
|
|
|
Adjourned by at 8:01p by Tayeb
|
|
|
|
|
|
2024-06-13 01:48:44 +00:00
|
|
|
|
[Category:Meeting Minutes](Category:Meeting_Minutes "wikilink")
|