193 lines
6.2 KiB
Markdown
Executable File
193 lines
6.2 KiB
Markdown
Executable File
HacDC Annual Meeting February 21, 2009
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The meeting was called to order at 5:11 PM by standing Coordinator In
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Chief Elliot Williams.
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Members Present: Nick Farr, Ben Stanfield, Matt Lesko, Derek Cooper, Tim
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Collins, Serge Wroclawski, Member 7, Katie Bechtold, Martin Rothfield,
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Member 19, Member 44, Elliot Williams, Jonathon Blocksom, Member 48
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Others Present: Andrew Gillette, Tommy Johnson, Art Coleman
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The C-i-C declared a Quorum was present, and gave a brief overview of
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the official items to address at the meeting.
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## New Business
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### Board of Director Elections
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Jason nominated Elliot Williams Member 48 seconded. The nomination was
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accepted.
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Elliot danced for 2 minutes as ordered by the bylaws.
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No other nominations were offered, so Elliot Williams is Coordinator in
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Chief.
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Minister of Information
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Member 7 nominated himself. Tim Collins Seconded.
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Katie nominated herself. Nick Farr pointed out that there is no
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requirement for seconding.
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A vote began, but was halted when Rodney expressed a desire to address
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those present about why he wanted to serve.
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Candidates were given the opportunity to give their reasons for wanting
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to serve.
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Member 7 spoke on his wish for a website with more functionality.
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Derek and Tim expressed an interest in having members available to step
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up and help out regardless of ministerial duties.
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A vote was held and the vote was in favor of Katie. Katie Bechtold is
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the Minister of Information.
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Keeper of the MIBS Ben nominated himself. The nomination was accepted.
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No other nominations were offered, so Ben Stanfield is Keeper of the
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MIBS.
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Tim Collins nominated himself for Minister of Finance.
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Tim plans to increase transparency for the finance office.
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No other nominations were offered, so Tim Collins is the Minister of
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Finance.
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#### At Large Board of Directors
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Derek Cooper nominated himself.
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Serge Wroclawski nominated himself.
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Tim Collins nominated Member 7. Member 7 declined the nomination.
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Nick Farr was nominated by Ben. Nick declined the nomination.
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No other nominations were offered so Serge and Derek are the at-large
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board members.
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Elliot made a motion to change the registered address to HacDC from the
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former apartment of Nick Farr to the HacDC Space's Address.
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Derek seconded the motion.
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No one was opposed. Motion carried.
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### New Member Approval Discussion
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Elliot explained the current process, and opened it for discussion.
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Nick Farr pointed out that the Minister of Finance can bestow non voting
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member privileges before becoming an official voting member.
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Derek Cooper suggested that a member should have to go through a review.
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Tim suggested membership should require approval by the board at some
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point.
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Ben Stanfield expressed his desire that when a person paid dues they
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immediately became a member.
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Nick Farr made a motion to defer any undecided issues from the annual
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meeting to the next regular meeting.
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Tim Collins seconded.
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Derek Cooper moved to admend the motion to end this meeting at 7. No one
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seconded and the amendment died.
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No one opposed Nick's motion. Motion carried.
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Elliot moved to table the discussion of new member approval. Member 7
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seconded.
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there were no objections.
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## HacDC Finances
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Elliot asked for the finance report report from the outgoing minister of
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finance.
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Nick Farr presented the finance report (see attached) and turned over
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current financial records to the incoming minister of finance.
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Discussion of the finance report centered around the cost of a wireless
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credit card machine that Nick Farr had arranged, but had never been
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used. Nick agreed to pay back HacDC for the \$1,231.85 in fees and
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charges associated with the machine.
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Without objections, the finance report was accepted.
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Elliot moved to table each further topic after 15 minutes of discussion.
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The meeting was suspended for dinner.
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At 8:05 the meeting was resumed.
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Ben proposed a motion to change the standing rules for meeting
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frequency. The motion was to make every second Tuesday of the month the
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"formal business meeting" and to make the every other Tuesday meeting an
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"informal non-voting meeting" where no business may be conducted.
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Elliot seconded.
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Debate centered around whether the [bylaws](bylaws "wikilink") allowed
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us to hold non voting meetings. Derek believes that the
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[bylaws](bylaws "wikilink") do not allow it. Nick Farr and Ben Stanfield
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both argued that the Annual meeting is for setting standing rules, and
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that it was possible for a rule to declare which meetings could allow
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voting on official business.
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The motion carried.
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Ben moved to adopt Robert's Rules of Order as the framework.
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Member 7 moved to amend the motion and select the modified or new
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revisions.
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Ben seconded
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There were no objections.
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Derek motioned to table, arguing he needed more time to study Robert's
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Rules of Order. Tim seconded.
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Ben pointed out that it had been on the agenda for a month, and that
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virtually every single club, group, organization, and membership body in
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the world used Robert's Rules.
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The motion to table passed.
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[Quorum](Quorum "wikilink") changes were discussed, but there didn't
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seem to be a consensus on whether we need to change it or not.
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There was a proposal to add a quartermaster position to handle space
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cleanup and sell our unused inventory on eBay.
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Tim suggested having a once a month day to clean the space, mixed with
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an event like beer making.
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There was discussion of talking about accepting and disposal of hardware
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at a future meeting.
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The general consensus was that no one wanted to be the quartermaster as
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described, so the motion to create the position was tabled.
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## 2009 Budget Items
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A discussion about possible budget items for 2009 was suggested.
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Different items included Basement project, 501c3, Tools, Advertising,
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[Conferences](Conferences "wikilink"), food, reserve fund, and more.
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Serge nominated himself for PR Coordinator. There was no objection.
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A motion was made to approve two new members. There was no objection.
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A motion was made to adjourn. There were no objections. Meeting
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adjourned at 11:18 PM.
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[Category:Meeting_Minutes](Category:Meeting_Minutes "wikilink") |