254 lines
11 KiB
Markdown
Executable File
254 lines
11 KiB
Markdown
Executable File
**Not yet official HacDC policy until approved at a monthly meeting.**
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# Donation Rules
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Donations must be labeled with the names of donor(s) and member(s)
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accepting them. Donors and accepting members have authority to, and are
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expected to manage the donation consistent with the following:
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- Refuse or dispose of any materials not meeting the "Relevant to HacDC
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Criteria".
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- Properly store and/or deploy the new resources.
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- Refuse or dispose of any new materials that cannot be stored properly
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on shelves, installed in equipment, or otherwise kept out of the way.
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HacDC work areas are not for storage.
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- Low-value items (eg. keyboards, low-end computers, etc) must be
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clearly labeled "free for all, take home, will be summarily disposed
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of in one week," to that effect.
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- Leased items at HacDC must be clearly labeled with lender's name by
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permanent pen, tape, etc.
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New donations not handled in a manner consistent with the above should
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be **disposed of immediately**.
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# Disposal Rules
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- Expiration on the going-out pile is a point of no return. Retrieval
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from a dumpster and return to HacDC is explicitly forbidden.
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- The going-out pile is a process to members to throw-away or take
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resources permanently, not to borrow resources.
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- A majority vote at an official meeting is required to allow return of
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a disposed resource to HacDC.
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Materials violating these rules should be **disposed of immediately**.
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# Space Use Rules
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## Everywhere
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- Floor and work surfaces must be kept clean.
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## Upstairs
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- Front room will not be used for storage.
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- Storage in back room limited to shelves and lockers.
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- Arrangement of back room will reasonably permit secondary use as class
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room or meeting space.
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## Unshared Member Storage
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Limited to 3 cubic feet (3' \* 1'), must be clearly labeled with contact
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information, and must fit on a shelf.
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## Basement
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- Front room will reasonably permit usage of at least 3 wood/metal
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machining workstations and optical table.
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- Front room storage is limited to overhead shelves.
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- Back room arrangement must permit temporary storage for at least 3
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front-room workstations.
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## Unshared Member Storage
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Limited to 27 cubic feet (3' \* 3' \* 3'), must be clearly labeled with
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contact information, and must fit on a shelf.
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HacDC BoD may change the rules or authorize corrective actions,
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including "Emergency Disposal".
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# Relevant to HacDC Criteria
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HacDC's goals include education, research, and engineering.
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- Actively in use, or likely to be deployed in six months.
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- Worthwhile components likely to be salvaged in six months.
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- Rare, valuable, and useful, likely to be sorely missed. Repurchasing
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multiple items worth \>\$250 is a costly mistake.
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<!-- -->
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- Not already present in excessive quantities, see "Rotation".
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<!-- -->
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- Available to other HacDC members (not private). HacDC is for
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collaboration, individual member storage should be limited.
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- Labeled as loaned to HacDC. Lenders should always have a reasonable
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chance to repossess their items.
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**The following consultants may be able to offer insights on specific
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items:**
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Note: salvage experts can quickly identify advanced hardware and
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identify valuable components likely to be inside.
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- mirage335 (Hardware and Salvage Expert)
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- Dan Barlow (Hardware and Salvage Expert)
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- Julia Longtin aka. juri (Hardware and Salvage Expert)
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<!-- -->
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- Lee Ciereszko (Radio Communications and CCTV Equipment Expert)
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# Going out Pile
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Designated going out pile is in the basement. Anything put on the right
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side of that pile has a lifetime of **two weeks**, at which time it may
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be disposed of. Anything on the left side has already expired, awaiting
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disposal, and may not return to HacDC without a majority vote at an
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official meeting.
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When possible, it is preferred that:
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- Going out pile photographed at the beginning of the week (Monday).
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- Photo and/or contents list published to a HacDC mailing list within a
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day (Tuesday).
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- Expired items moved to the expired side of the pile next week
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(Monday).
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Items meeting the "Relevant to HacDC Criteria" should not be added to
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this pile except in dire need.
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**Members are welcome to bid on unexpired items, return unexpired items
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to service or storage at HacDC, or take expired items.**
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# Emergency Disposal
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When at least half the HacDC floor space and work areas are unusable due
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to improper resource storage, the going-out pile expiration period may
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be reduced to **three days**, with no requirement to photo or publish
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the contents list.
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Such emergencies must be declared by HacDC BoD on the HacDC members
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mailing list, with an expiration time, three days prior to a disposal.
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Emergency disposal procedures may not be in effect more than 60 days per
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year.
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# Rotation
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Not all valuable or useful items at HacDC are in mint condition. When
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better condition items of the same type become available, and agreed
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upon limits have been exceeded, **poorer condition items should be be
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sent to the going out pile immediately.**
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Limits apply to non-in-use equipment (eg. not dedicated to CNC mill, not
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on the test cart, etc), and are set in the following table:
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| Item | Limit | Comments |
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|:------------------------|-------|-------------------------------------------------------------------------------------------------------------------------------|
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| Laptops | 5 | ThinkPads, more CPUs/cores/threads, and identical models (for classes) preferred. |
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| Desktops | 3 | More CPUs/cores/threads and RAM preferred. |
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| WYSE Terminals | 50 | More RAM preferred. |
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| LCD Monitors | 5 | Higher resolution preferred, especially \>1080p. |
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| Keyboards/Mice | 3 | Ridiculously cheap, not worth keeping. |
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| CRT Monitors, TVs, etc. | 1 | Must fit on shelves. Longer (higher-voltage) is better. Useful mainly for elementary particle physics experiments. |
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| Full Size Oscilloscopes | 3 | Higher speed, measurement functions, ease of use, special purpose uses (ie. scope clock), and working order determines value. |
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**Members are welcome to revise this table as necessary.**
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# Disposal Methods
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Unwanted donations, expired items on the going out pile, or items
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declared unwanted at an official meeting should be disposed of ASAP as
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follows:
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## Salvage
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Small, usable parts may be salvaged from bulky equipment for active
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HacDC projects, education, or crafts. The parts may be permitted to
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return to HacDC service or storage, unless declared otherwise by
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majority vote at an official meeting.
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## Regifting
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Another non-profit organization may be able to keep the undesired items
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out of the waste stream.
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## Sale
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Ham fests (amateur radio conventions) are an excellent opportunity to
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obtain cash for junk. Proceeds should go to HacDC.
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## Take Home by Member
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Members may take an undesired item home, so long as the purpose is not
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to sell the item{s) for personal gain.
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## Dump
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Anything efficient that does not inconvenience our host or other
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authorities is acceptable, including without limitation:
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- Throw it in an empty dumpster we are authorized to use, within reason.
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- Take it to the dump.
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- E-waste and hazardous materials should be properly recycled or
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processed.
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## Local Electronics Recycling Resources
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The [DC Department of Public Works](http://www.dpw.dc.gov) offers a
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free, weekly electronics recycling drop-off service at the Benning Road
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Trash Transfer Station, [3200 Benning Road
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NE](http://maps.google.com/maps?f=q&hl=en&geocode=&q=3200+Benning+Road+NE,+Washington,+DC&sll=37.0625,-95.677068&sspn=29.992289,59.0625&ie=UTF8&ll=38.900385,-76.962662&spn=0.028723,0.090981&z=14&iwloc=addr),
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each Saturday from 8 am to 3 pm.
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[From Tom
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Lee](http://www.hacdc.org/pipermail/blabber/2009-August/001563.html):
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> The DC government will take electronic waste without an additional
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> fee, but you need to drop it off at the Ft. Totten Waste Transfer
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> Station, which is almost impossible to find, particularly since the
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> directions on their website refer to the use of a road that is
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> currently closed. [Here's a quick Google
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> Map](http://maps.google.com/maps/ms?ie=UTF&msa=0&msid=117070561667971774162.000470c9871f982a1fc2c)
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> that conveys three key things:
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>
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> 1. McCormick Road cannot be used -- at least, not the last time I
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> went there
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> 2. you should not cross Puerto Rico Ave from Taylor, but rather get
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> onto Brookland Ave going north immediately before it (I believe
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> you can use either ramp off of Taylor to do this, but am not sure)
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> 3. The employees at the station can be a little vague on where
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> electronics recycling occurs. Go to the end of the path on the map
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> (although I should emphasize that its final location, not the
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> specific way it gets there, is the important thing -- I can't
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> recall the exact geometry of the station, and would encourage you
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> not to drive your car into anything that looks like a giant
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> crushing machine, despite what my map may say)
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>
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> \[<http://dpw.dc.gov/dpw/cwp/view,A,1202,Q,517961,dpwNav>,\|34219\|.asp
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> Hours are listed here.\]
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# Conflict Resolution
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By majority vote, HacDC members may declare items unwanted at an
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official meeting. These items should then be disposed of immediately,
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and are not permitted to return without a similar vote taking place.
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By majority vote, HacDC Board of Directors is authorized to identify
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cases of improper disposal, warn specific members that the disposal was
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improper, and if necessary, prohibit specific members involved from
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undertaking further disposal. Further, improper disposal by those
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members after this prohibition may be deemed as occurring without the
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permission of HacDC members. That may have legal implications.
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Nothing in this policy establishes disciplinary measures to be
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automatically taken upon mistakes or abuse, nor is it to conflict with
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purchases, salvage, scrap disposal, or normal use of HacDC tools,
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materials, supplies, beverages, etc. However, it does set guidelines
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agreed upon by HacDC members, with the expectation that other members
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will make a good faith effort to abide them. The expectation is also set
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that members will make reasonable efforts to discourage theft by guests.
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[Category:EverydayPolicy](Category:EverydayPolicy "wikilink") |