252 lines
6.8 KiB
Markdown
Executable File
252 lines
6.8 KiB
Markdown
Executable File
**Note:** This page serves as the 2011 Annual Meeting's agenda (before
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the meeting) and minutes (after the meeting).
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# Purpose
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From the HacDC Bylaws, Article III, Section 2:
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At the annual meeting, the voting members shall elect the Board of
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Directors, review and vote on the standing rules and policies of the
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corporation, receive reports on the activities of the corporation,
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approve the budget and determine the direction of corporation in the
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coming year.
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# Time and Location
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Meeting called to order at 2008 EST by Brian Harrington
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Members Present:
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Brian Harrington Toast Xaq R. Bradford Barr John Katie B. William Gibb
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Todd Fine Peter Edworthy Ben the Pirate Chris K. Phillip Stewart Tim C
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Jamie Martin Rueben Elliot Williams
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Others:
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[Quorum](Quorum "wikilink") Yes
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# Officer Reports
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## President's Report
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IRS 501c3 status has been obtained. Donations made to HacDC can now be
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considered tax-exempt. Please contact any Board Member to obtain a
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receipt for a donation made to the space.
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Membership has changed over the past year; gaining members, losing
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members and having old members return to the space.
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Fundraising is now a very important part of our organization. This is
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traditionally the job of the president in a non profit.
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We have been in contact over the past two years with news
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organizations - we need to make sure we keep in contact with these
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groups, as it will only be beneficial for ourselves.
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Keep up the programming! With our do-ocracy approach that may seem
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difficult, but it is a crux of how we operate. See examples of Elliots
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microcontrollers class, Brad's lockpicking class, Tom's lathe class, et
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cetera. This is a core strength and needs to be maintained.
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Remember that we're all adults and should be capable of resolving
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personel issues amongst ourselves.
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Always feel comfortable approaching the Board of Directors with any
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issues you feel are large enough to warrant our attention. Email bod \[
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at \] hacdc \[ dot \] org or talk to one of us in person. We need to be
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aware of large issues.
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CHECK OUT Foundation Center <http://foundationcenter.org/> They are
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located in Downtown DC and area fantastic resource!
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## Vice President's Report
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Not Present
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## Treasurer's Report
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ASSETS
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Current Assets
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Bank Accounts
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BBT Checking 2,726.07
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Total Bank Accounts \$2,726.07
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Other Current Assets
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Paypal 3,733.28
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Undeposited Funds 0.00
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Total Other Current Assets \$3,733.28
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Total Current Assets \$6,459.35
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Other Assets
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Rent Security Deposits 850.00
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Total Other Assets \$850.00
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TOTAL ASSETS \$7,309.35
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LIABILITIES AND EQUITY
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Liabilities
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Total Liabilities
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Equity
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Opening Balance Equity (April 2010, Beginning of Quickbooks) 9,023.84
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Retained Earnings -1,304.64
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Net Income -409.85
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Total Equity \$7,309.35
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TOTAL LIABILITIES AND EQUITY \$7,309.35
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BUDGET:
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2526.00 RENT
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\$68.58 ST. FARM INSURANCE
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\$37.45 LINODE
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\$10.55 QUICKBOOKS
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\$2642.58
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-~2000
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=642.58 STRUCTURAL DEFICIT
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We have some serious budget considerations we need to address. We have
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an operating budget of about ~2,600 USD/month.
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At the present burn rate, we will be able to make it through our current
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lease without going bankrupt. After the end of our current lease, we
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will need to seriously consider if we can stay in this space.
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Q: Have we reconciled the billing discrepency with the church, regarding
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the change in our monthly rent? A: The church has started billing us at
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the proper rate, as of this month.
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## Secretary's Report
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No Secretary present.
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## At-Large Directors' Reports
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### Katie
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Hopes to have been a useful board member. Will be leave DC for a year to
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move to Kyoto to study the Art of Tea.
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### Will
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Secured a large electronics test equipment donation from GWU. Happy to
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have been a board member the past year :)
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# Member Reports
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- Martin: Robotfest is coming up. This is a huge gathering of folks
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likeminded towards HacDC. We should make a presence there, as it will
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provide good visibility to us as an organization. We should take up
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spaceblimp, other projects we do. I volunteer to drive up there.
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<!-- -->
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- Todd Fine: Nick B. and Alex H. helped out quite a bit in building out
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the FIRST Robotics robot. This is a good start towards a useful
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relationship to promote HacDC.
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# New Business
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Brian: New benefits that go inhand with out 501c3 Status.
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- Signed up for Google Ads for Hacdc, we get 10,000 USD worth of Adwords
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each month.
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- Eventbrite fees are nearly nothing. Very easy to use to run ticketing
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for events that have limited resources. See Brian or ??? to get hooked
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up with that.
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<!-- -->
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- Remote meetings/telemeetings via GoToMeeting via TechSoup. \$95/year
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for up to 1000 attendees \[for up to 5 years, normally a 5,000 USD
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value\]. Voting allowed, but not secret ballot (if you want it secret,
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show up). Would also allow for remote attendees of classes. This
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allows for unlimited phone callins to classes, meetings, et cetera.
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Also screencasting. This nearly nonexistent in the Hackerspace world.
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IRC lurkers, members that are away from the space, other visitors, can
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easily callin or connect to our screencasts.
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- Redbeard proposed the purchase of GoToMeeting via TechSoup, TC
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Seconded.
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- Motion Passes
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<!-- -->
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- Brian Harrington proposes to ratify the standing rules as they stand.
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- Elliot Williams seconds the motion.
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- Motion Passes
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## Board of Directors Elections
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### President
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Elliot and Redbeard were nominated. Redbeard elected.
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### Vice-President
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Tim, Elliot, Brad? nominated. Elliot elected.
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### Treasurer
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Tim C. elected through acclimation.
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### Secretary
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Ben Mendis elected through acclimation.
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### At-Large Directors
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Will, Toast, Brad, Xaq, Phil nominated. Will and Brad elected.
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### Induction of New Members
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JustMike from NYC (knows A1Labs, NYCResistor). Nominated by Redbeard,
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seconded by Brad. Memberized.
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# Finances
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Several ideas
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- Artisphere electronics: Alberto has made us aware of Artisphere's
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desire to partner with us on an electronics class. There is potential
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to do a one off workshop. There a potential to run a longer-term class
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(8 weeks) that could be a revenue stream for us.
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- Kickstarter: Valid for 501c3 donations, but cannot be used for
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operational expenses. Martin would like to see us put together a
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Kickstarter program put in place in order to build up facilities.
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- JustMike - Lots of potential to get federal funding for wireless
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sensor networks, solar power, methane works. Needs to be applied to
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green energy, agriculture, energy reduction applications. Kid/youth
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education and integration programs are also available.
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- Peter Edworthy - We need to make sure anything we do has some way to
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enable longterm financial streams.
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- Toast: RadioCPR does bar nights, CPR does 1200/USD pre bar night in
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practically free money. We should too.
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# Adjournment
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Meeting adjourned at 2200 EST.
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[Category:Meeting Minutes](Category:Meeting_Minutes "wikilink") |