178 lines
5.6 KiB
Markdown
Executable File
178 lines
5.6 KiB
Markdown
Executable File
## Time and Location
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Date: December 21st 2021
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Called to order at 6:40pm
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BOD Members present: Brian, Tayeb, Matt, John, Michelle
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Members present:
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Members remote: None
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Others present:
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[Quorum](Quorum "wikilink")
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Quorum met?
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` yes`
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## Director Reports (Governance related stuff)
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### President's Report
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### Vice President's Report
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### Treasurer's Report
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### Secretary's Report
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### Director-at-Large Reports
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## Agenda
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### Agenda Item \#1: Decision-making: requiring a quorum for all meetings
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- General agreement this was the way to continue to schedule meetings
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and re-schedule meetings as necessary
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- Where a quorum to meet = 1/4th of board members; quorum to pay \$1000
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item = 1/3rd of board members
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### Agenda Item \#2: Board elections: clarification of roles and setting a date for elections
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- must be in Feb or Mar (according to bylaws)
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- Kevin open to being At-Large
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- Tayeb planning on departing
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- Karen can be asked for a position
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- John glad to be At-Large
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- set to vote on members meeting last meeting Mar 9th
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- Matt glad to be Treasurer
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- Michelle glad to be President
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### Agenda Item \#3: Equipment - donations. Requesting and receiving donations
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- Michelle will respond to donors and copy board and know who's nearby
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(Gabe, John, Tayeb are close by).
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- Include in email "want it to be tax deductible? might take a little
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research on our end." to get estimate and receipt.
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### Agenda Item \#4: Getting (and keeping) additional helpers
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- Supporting instructors & potential new instructors
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- Managing volunteers & types of volunteers we need & volunteer projects
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- Volunteers can do Remote - given that we meet them, a BOD vouches
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for them; can get into the space if supervised
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### Agenda Item \#5: Membership. Policy for non-members attending virtual classes/events.
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### Agenda Item \#6: Membership. Should institute a virtual membership plan?
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### Agenda Item \#7: Communications - committee. ???Unified Data??? Phase 1: Wiki-Website-Meetup-Google
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- Michelle: doing the web work
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- Michelle: for designs, will send out draft text to BOD for review
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- Michelle: will create a distribution email list (something like:
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data-unifed@hacdc.org)
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- Ken: doing the wiki work and backups
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### Agenda Item \#8: Covid - Health. Air quality monitor (to replace Ken???s) via Raspberry Pi HomeBridge OS
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- Michelle: we've had Ken's air quality monitors over a year and we need
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to make a plan to return them and use our own system. Maybe do a DIY
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system and can use Ken's tools to compare/quality control before final
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return to him.
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- John: has logged air quality monitor; will gradually phase out and use
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Ken's to QA our raspberry pi.
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- Matt: open to trying a solution for HacDC space
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- Matt: uses OpenHat (spelling?) now control home lighting
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- Michelle: some (possibly) helpful videos:
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- [Arduino system but maybe no logging, no wifi? @
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YouTube](https://www.youtube.com/watch?v=esY_OtDLv7g&t=135s%7CSimple)
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- [Quality Raspberry Pi Homekit (buuut...Apple?) @
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YouTube](https://www.youtube.com/results?search_query=air+quality+raspberry+pi+homekit%7CAir)
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- [complete house system hook-up @
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YouTube](https://www.youtube.com/user/SuperHouseTV%7CGuy's)
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### Agenda Item \#9: Safety - Waiver. Hold harmless agreement for existing and new members
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- Tayeb: has anyone know what our insurance policy is?
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- John: who would we even put a claim into with?
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- Matt: wants quarterly / semi-annually to list everything and keep
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informed
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- John: would get insurance for the space
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- Michelle: should start that process now for new equipment
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- Tayeb: should request this
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### Agenda Item \#10: Basement improvements. Decluttering and organizing the basement.
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### Agenda Item \#11: Government contracts. Apply for a SAM code & DUNS number.
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- Michelle: will get this started end of Spring
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### Agenda Item \#12: Comms Systems. TechSoup access for free Zoom access (see John).
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- John/Matt: needs to reset his password:
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<https://www.techsoup.org/ForgotPassword>
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### Agenda Item \#13: Newsletter. Regular newsletter.
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- John: start with post-election news
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- Tayeb: will solicit to membership for help to get this done every
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other month. Simultaneous announcement on Twitter, FB, Instagram, etc.
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- New elections
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- New grant
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- New website (ie. unified data)
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### Agenda Item \#14: Membership clarifying information and changes.
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- Meetup events are entirely open - nonmembers welcome
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- Courses (on-site) =\> members only no charge; nonmembers for a charge
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- Open Nights - MicroFab; AutoCAD - more social, more club events
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- Virtual membership - tabled until we can be in the space
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### Agenda Item \#15: The Space.
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Someone to man the space -
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- Way to track and equipment and fix equipment (must be person easy to
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get along with)
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- Way to decide when something reached end of useful life =\> announce
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available to members (two week wait for anyone to take) =\> two weeks
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before for anyone to throw away =\> sell stuff on eBay
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Decommission space / Health Check of Equipment
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- John: do another annual "Spring Cleaning" clean-out to get rid of
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stuff not worth fixing
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Basement space
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- Matt: noticed there was water in the basement; space floods a lot but
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not to the level where its too high
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- Tayeb: there is drainage outside the door (John thinks is part of
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the problem)
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Roof work
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- John: (question really for HAM Radio Club)
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Spring Cleaning: Feb / Mar -- probably multi-day; when new board takes
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over
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- basement
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- roof
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- space decommission
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### Agenda Item: Miscellaneous.
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- Due to holidays - cancelling all events until non until Jan 1st (even
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virtual ones)
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## Adjournment
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Adjourned by at 8:01p by Tayeb
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[Category:Meeting Minutes](Category:Meeting_Minutes "wikilink") |